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Business Services

Invoicing System Automation & Payment Processing

End-to-end invoice processing with CR payment gateway integration

Client

ServiciosPlus SRL

Industry

Business Services

Country

Costa Rica

Size

25-50 employees

The Challenge

Accounting department manually entered invoices from 200+ vendors into their ERP system. Invoice processing took 3-5 working days. Errors caused payment delays and vendor disputes. No visibility into payment status. Manual reconciliation took 40 hours/month.

Our Solution

Intelligent Invoice Processing & Payment Automation

Implemented an AI-powered document recognition system that automatically captures invoice data, validates against POs, integrates with local CR payment gateways (SinPe, IBAN), and automates payment approvals based on customizable rules.

OCR + AI for invoice data extraction (99.2% accuracy)

Automatic PO matching and discrepancy detection

Three-way match validation (PO → Invoice → Receipt)

Integration with local CR payment systems (SinPe, IBAN)

Multi-level approval workflow based on amount/vendor

Automatic integration with ERP system

Real-time payment status tracking dashboard

Vendor portal for invoice submissions

Automated audit trail and compliance reporting (CCCR standards)

Smart duplicate detection

Technologies Used

Computer Vision (document extraction)AI for data validation & anomaly detectionIntegration with hacienda.go.cr (Costa Rican tax authority)SinPe/IBAN payment gateway APIsERP system connectors (SAP, Oracle NetSuite)

Results Achieved

< 2 hours

Processing Time

From 3-5 days to same-day processing

-98%

Data Entry Errors

Virtually eliminated payment discrepancies

40 hours/month saved

Accounting Staff Hours

25 hours/week freed for strategic analysis

Significant savings captured

Early Payment Discounts

Automatic early payment processing for 2% discounts

+60%

Vendor Satisfaction

Faster, accurate payments improved relationships

Return on Investment (ROI)

Cost Reduction

Substantial annual savings through automation and efficiency gains

Payback Period

Achieved quickly through combined savings

Time Saved

160 hours/month (40 hours × 4 staff)

Accuracy

99.2% invoice data accuracy

Client Testimonial

"Before, invoices sat in a pile on our accountant's desk. Now they're automatically processed, checked, and ready to pay. We've captured hundreds of thousands in early payment discounts we were missing before."

Carlos Ramírez

Finance Director, ServiciosPlus SRL

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La Nomada AI — AI Automation & Business Solutions

La Nomada AI is a technology company specializing in artificial intelligence solutions that automate business processes, reduce manual labor, and drive growth. Our core services include document automation, custom AI agent development, BigData analytics, Natural Language Processing (NLP), and Computer Vision.

We help businesses of all sizes — from startups to enterprises — adopt AI-powered automation to cut costs by up to 90%, accelerate workflows, and make smarter data-driven decisions.

Our AI Services

Document Automation
AI-powered extraction, analysis, and processing of invoices, contracts, forms, and any document type. Supports OCR, handwriting recognition, and multilingual documents.
Custom AI Agents
Intelligent agents for WhatsApp, Telegram, and web chat that automate customer support, fill databases from voice messages, manage CRM follow-ups, and streamline internal workflows.
BigData Analytics
Transform raw business data into actionable insights using AI-powered analytics, predictive models, and real-time dashboards. Make data-driven decisions with confidence.
NLP Services
Natural Language Processing for text classification, sentiment analysis, content generation, and multilingual understanding. Extract meaning from unstructured text at scale.
Computer Vision
Visual AI for quality inspection, object detection, image classification, and automated visual analysis. Applicable to manufacturing, healthcare, retail, and security.
Smart Websites
Websites with built-in AI: visitor insights, automated support agents, CRM integration, and real-time analytics to convert visitors into customers.
Social Media AI
AI agents that create engaging, relevant social media content — not to sell, but to tell your brand story and spark customer curiosity.

Frequently Asked Questions

How can AI automation help my business?
AI automation reduces repetitive manual work by up to 90%, accelerates document processing, enables 24/7 customer support via AI agents, and converts raw data into business insights — all leading to significant cost savings and competitive advantage.
What is the cost of implementing AI solutions?
Costs vary based on complexity and scope. We offer a free initial consultation to assess your needs, then provide a detailed proposal with transparent pricing. Most clients see positive ROI within 3-6 months.
Can you build a custom AI agent for WhatsApp?
Yes. We specialize in building AI agents that work on WhatsApp, Telegram, web chat, and internal tools. These agents can handle customer inquiries, process voice messages into structured data, and integrate with your existing CRM and databases.
What technologies do you use?
We use state-of-the-art AI technologies including GPT-4, Claude, custom fine-tuned models, LangChain, vector databases, Next.js, Python, TensorFlow, PyTorch, and cloud infrastructure (AWS, GCP, Vercel).